Evolution

Experience, Significant Achievement and Affiliations at a glance:

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Prime interventions/programs:

7.2: Organizational Management Practices

Human Resource Development:

Human Resource Development (HRD) is the frameworks for helping employees to develop their personal and organizational skills, knowledge, and abilities. HRD is the commitment of an organization to all employees to enhance transparency and ensure procedural justice and commitment towards a goal to maximize job satisfaction. DUS believes whenever the staffs don’t attain the organizational goal and consider as the active member of the organization which will ultimately affect badly to the development of the organization. Thus DUS has established its HRD policy since its inception aiming to ensure decent working environment where staff are nurtured and treated with dignity and respect. To have a stable and desirable workforce, the organization always recruit skilled and experienced persons for managerial position as well as young, energetic and highly educated personnel are hired from outside through advertisement and recruitment committee and regularly upgrade the professional skills of its staff members through planned and need based in-house and external training. DUS has decentralized its HRD and established 32 branch offices as well as regional offices to ensure and accelerate HR services to staffs from managerial level to grass root level. Thus the services are included in the HRD are fair recruitment procedures: i.e. Staff appointment with competitive salary, probation period for newly recruited staff, job confirmation; yearly appraisal of staffs through Annual Evaluation Form; Conduct/organize trainings on different issues for organizational staff; Prepare Job description and specifiable of staff & follow up; close and constant supervision & monitoring; provision of special increment/incentive; Ensure benefits for staff e.g. annual bonus, gratuity, PF, Insurance, etc; Introduce reward and punishment; Ensure promotion or increment of staff on the basis of AEF.

Financial Management System:

DUS has a Finance Team headed by Finance Coordinator, who is responsible for financial management of organization at both field and head office. The Finance team assist is responsible for the financial reporting and budgeting processes; the system of internal controls and risk assessment; the compliance with legal and regulatory requirements; the qualifications, independence, and performance of the external auditors; the qualifications, independence, and performance of the internal audit function etc. The team maintains accounts through register, cashbook & ledgers as well as automated software and prepares MIS, AIS and financial statements.  

DUS maintains its financial system in a transparent way. It follows the financial manual for operating payment, bank accounts etc. The mother Bank Account is operated by the joint signatures of the  Executive Director, Treasurer and General Secretary of the organization with the help of approved EC meeting resolution and the approved money is transferred to the project accounts accordingly.

 Internal Control

DUS has an internal audit team comprised with three auditors. The Internal Audit Team is responsible for internal audit activities for all of the respective branch’s operations.  Internal Audit team of DUS has been providing quality audit services by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of the Risk Management, Internal Control and Governance Process. The roles of the Auditors’ are to assists the management by providing reports on operations and performance by assessing the effectiveness of Internal Control, Risk Management and Governance Process. The audit function aims to add value, improve operational efficiency, economy and effectiveness of management process and Internal Control Systems.

Monitoring and supervision system:

DUS monitors programs in a way so that it enabling managers to determine whether key activities are being carried out as planned and are having the expected impact on the target population. It provides support in controlling activities of the program as well as support programs in making future plans. The monitoring activities are coordinated directly by Executive Director and field staffs ensure proper implementation at the field level. This organization has established a format for groundwork monitoring which is called Back-to-Office report. All the senior staffs are responsible to monitor the field level work and prepare the formatted report accordingly. Subsequent to the finalization of the reports, and submits all sorts of reports to the donor agencies or development partners. 

20 Policies:

Gender Policy:

DUS envisions a society with reduced poverty and violence and any kind of discrimination between and against women and men where human rights are both the means and the ends of development. Thus DUS has developed its gender policy. The goal of the Gender Policy is to strengthen the organization as a gender sensitive organization and to contribute towards reducing gender inequality in the family, community, society, country. The Gender Policy aims at facilitating narrowing the gender gap and strives for attaining an equitable social and economic development by integrating gender perspectives in development programs.

Money Laundering Prevention Policy:

Money laundering is considered an offence, because it has potentially devastating economic, security, and social consequences. It is an avenue for drug dealers, smugglers, terrorists, illegal arms dealers, corrupt public officials, and others to operate and expand their criminal enterprises. It can also adversely affect collection of government revenue and deprives the government of due revenues. DUS has developed a policy and has implemented & maintain the policy strictly.

7.3: Network and Development Partners:

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